Manager tools for busy managers
Discover practical manager tools to help you lead better, not just sound smart in meetings.
These are my personal set of tools designed for busy managers who need help cutting through repetitive tasks and daily chaos. The intent is to build shortcuts that help you deliver results while maintaining solid management standards.
My manager tools include ready-to-use templates, checklists, scripts, and AI assistants, all built to help you manage people every Monday morning.
Manager tools summary
GPTs for Managers
These custom GPTs are designed for managers who want to get more out of their manager tools. Instead of writing prompts from scratch in ChatGPT, each GPT below is built around common management use cases. This aim is to help you save time on recurring challenges like writing SMART goals, creating development plans, drafting job descriptions, giving feedback, or mapping team competencies.
GPT for goal setting
👉 GPT for goal settingTurn vague goals into SMART goals
Make OKR or KPIs
Build Individual development plans
ChatGPT for one-on-one, manager coaching, feedback
👉 GPT for one on onesSupport to prepare your one on one
How to open career conversations
How to coach for development
ChatGPT for competencies, career pathing, skill gaps
👉 GPT for competency developmentIdentify competencies per job roles
Map competency gaps
Career pathing for career paths
ChatGPT for feedback conversations and dealing with employee reactions
👉 GPT for difficult situationsWhat to do if your employee cry
What to do if your employee gets angry
What to do if your employee say yes only to please you
ChatGPT for job descriptions
👉 GPT for job descriptionsRewrite your job description
Map competencies for job descriptions
Create job descriptions from scratch
ChatGPT for interviews
👉 GPT for interviewsGenerate structured interview questions
Match candidates to jobs and identify green flags / red flags
Prepare your interview
Manager quiz
This quick manager quiz is designed to work alongside my manager tools. It helps you identify what kind of manager you are and highlights your top three management traits. It’s a practical way to know where to focus first and start building better leadership habits every Monday morning.
Manager type quiz
👉 Perform the manager type quizKnow your manager type enemy
Get AI recommendation
Recommendations for Monday implementation
Manager templates
Practical documents to help you perform your role with clarity and confidence. These templates are designed for managers who want to run hiring, probation, and performance processes the right way : with structure, fairness, and alignment with HR.
Personnel Request Form
👉 Download Personnel Request FormTo start the hiring process, the HR will ask you to complete the Personnel Request, where you will put the job position details. Use this template example to know the main items of the job opening requirements.
Probation Objectives Form
👉 Download Probation Objective FormAfter completing the recruitment process, you are still responsible for the probation phase. Use this template to set clear objectives and help your new hire understand what success looks like.
General Eval Form
👉 Download General Eval FormPerformance reviews are easier when expectations are written down and discussed. Use this evaluation form to structure your feedback and prepare for performance discussions throughout the year.
Manager checklists
Lists to help you stay organized and track your progress as a manager. Use these checklists to make sure nothing important is forgotten and every step is completed on time.
New Manager Checklist
👉 Access New Manager ChecklistAs the new manager, your first weeks will be busy with many tasks and new expectations. Use this checklist to stay organized and ensure all the required actions are completed while you settle into your role.
Your Manager Duty
👉 Access Your Manager Duty ChecklistBeing a manager means balancing teamwork and accountability every day. If you are unsure where your responsibilities start or end, use this checklist to stay aligned with your HR processes and core manager duties.
30-60-90 Day Plan
👉 Access 30-60-90 Day Plan ChecklistIf you are a new manager, this checklist will guide you through your first 30, 60, and 90 days. Use it to list your priorities, review progress each week, and stay focused on delivering the right actions.
Process maps
As a manager, you are involved in many workflows across HR and your team. These charts help you see responsibilities at a glance so you can act at the right moment.
Onboarding Process Chart
👉 Access Onboarding Process ChartThis chart helps you understand your responsibilities during the onboarding phase as a Line Manager. Review each step of the integration process.
Recruitment Process Chart
👉 Access Recruitment Process ChartRecruitment involves many steps and several people across HR and your team. Use this chart to follow the process clearly and understand how your role supports each stage of hiring.
Feedback Operating System
👉 Access Feedback Operating SystemCoaching and feedback can easily slip when days get busy. This chart highlights your feedback commitment to ensure feedback flows through the year and helps you stay consistent with performance conversations.
Manager guides
These guides help you understand key concepts and apply them correctly in your daily role. Use them as quick references whenever you need clarity or practical steps to follow.
Buddy Integration Manual
👉 Template name keywordThis manual helps you guide a new hire through their first weeks using a structured buddy system. Use it to clarify expectations, support their integration, and make sure no important step is missed.
The Interview Handbook
👉 Download The Interview HandbookAs the hiring manager, you will be leading the interview and evaluating each candidate. This handbook walks you through every interview step so you can stay objective, consistent, and fully prepared (including interview structure and questions)
Manager development program
Turn These Manager Tools into Results
You’ve got the tools, now learn the system behind them. The Manager Development Program shows you how to apply your manager tools to drive real performance results.
